BC YUKON SIMULATED EMERGENCY TEST OCT 14 2017…UPDATED OCT 11 2017..

The attached was received from A/Section Manager Bill Gipp and should of assistance to those participating in the Simulated Emergency Test

NATIONAL TRAFFIC SYSTEM – NTS

The NTS format was written by the Amateur Radio Relay League (ARRL) and adopted by Radio Amateurs Canada
(RAC) as the method of passing traffic in North America.
WHY USE NTS?
If all traffic handlers use the same format the risk of errors in message content is reduced.
In EMERGENCY situations accuracy in message handling is essential for the preservation of life.
It cannot be emphasized enough, the responsibility that rests on the shoulders of traffic handlers.

NTS RADIOGRAM
The radiogram has information which is a complete record of how and by whom the piece of traffic is handled.
In EMERGENCY and PRIORITY situations the radiogram becomes a legal document so a written copy must be retained.
The radiogram has four distinct sections, they are
PREAMBLE ADDRESS TEXT SIGNATURE
It is essential to make sure each section of the radiogram is accurately copied.
If in doubt about any part of the radiogram you must ask for clarification.
Failure to comply with this could result in errors of a vital nature.

PRACTICE
The only way to become proficient in traffic handling is to send and receive messages using the NTS format and by doing this on a regular basis.
You cannot hope to learn the passing of NTS traffic during an emergency.
Treat every piece of traffic you handle as if it were emergency traffic. By so doing you will adopt a mind set that will enable you act with confidence when confronted with real emergencies.

I repeat an earlier statement : It cannot be emphasized enough, the responsibility that rests on the shoulders of traffic handlers.

NTS RADIOGRAM
This is the basic format for the radiogram.

RADIOGRAM VIA AMATEUR RADIO

Number Precedence HX Station of Origin Check Place of Origin Time Filed Date
To ……………………………………………………………………….
………………………………………………………………………
Phone ……………………………………………………

Notes

Signature …………………………………………..
Rec’d from Date Time Sent to Date Time

THE PREAMBLE

RADIOGRAM VIA AMATEUR RADIO

Number Precedence HX Station of Origin Check Place of Origin Time Filed Date

NUMBER This is the number of the radiogram which must remain with the radiogram. Use only figures, no leading zero’s or letters.PRECEDENCE The letter in this box indicates the importance of the radiogram. R for routine, W for welfare, P for priority and EMERGENCY is always spelled out.

HX This HX with a letter is called the handling instructions and and indicates how to deal the message. This box is optional and may be left empty.

STATION OF ORIGIN This is the call sign of the station originating the radiogram. If you are putting a radiogram together you are the station of origin.

CHECK The number in this box tells how many groups in the text.

PLACE OF ORIGIN The place name in this box relates to the location of the person for whom this radiogram is being formulated.

TIME FILED The 24 hour clock is used in this box. If no time zone indicated the time is ZULU time.This box is optional and may be left empty.

DATE The month using the first three letters and the day, the year is not included.

ADDRESS

To ……………………………………………………………………….
………………………………………………………………………
Phone ……………………………………………………

This is the address of the intended recipient of the radiogram and must include as much information as possible
Full name of the person and call sign if applicable. Street address, city, zip or postal code plus a phone number if known. Phone number must have the area code included.

TEXT

Each word or group as it’s called is written in the text boxes. There are five boxes to a line and five lines making a
total of 25 groups which is the recommended maximum number for each radiogram.
SIGNATURE
Signature …………………………………………..
Rec’d from Date Time Sent to Date Time

The signature is the name of the person who requested the radiogram and their location is the place of origin in the preamble.
The notes box is for the use of the traffic handler and does not include information to be passed to the recipient.
The last line of the radiogram is self evident.

COMPLETE RADIOGRAM

RADIOGRAM VIA AMATEUR RADIO

Number Precedence HX Station of Origin Check Place of Origin Time Filed Date
15 R VE7GN 14 GABRIOLA BC NOV25
To …..JOHN DOE VE7DXD…………………………………………………………………..
.2500 NORTHWIND ROAD. SOMEWHERE BC
V7R3V9 …………………………………………………………..
Phone .250 500 4581…………………………………………………..

Notes

I WILL ARRIVE AT 0930
IN THE MORNING PLEASE ARRANGE
TO MEET THE TRAIN

Signature ….MIKE………………………………………
Rec’d from Date Time Sent to Date Time
The two boxes in the preamble HX and Time Filed are both optional
This example of a radiogram shows the absolute minimum amount of information required to enable delivery.
The following pages contain information to ensure the accuracy of sending and receiving messages.

PROWORDS
These are words that proceed a portion of the radio gram requiring clarification.
Their use will be discussed later together with the phonetic alphabet.
NUMBER This proword is used to announce the message number.
FIGURES Used before any numbers are read. Figures count as a group of one in the text.
I SPELL Self evident
INITIAL Indicating a single letter. The single initial counts as a group of one in the text.
INITIALS Indicate the following will contain a group of letters. The initials count as a group of one in the text.
I SAY AGAIN Self evident.
MIXED GROUP Containing letters and figures. Counted as a group of one in the text.
MIXED GROUP FIGURES Indicating that figures will be followed by letters. Counted as a group of one in the text.
PHONE FIGURES Self evident.
BREAK This proword is spoken before and after the text.
AMATEUR CALL Self evident
END AND NO MORE End of radiogram
ROGER This proword is voiced by the receiving station ONLY after all has been received correctly.
X This letter replaces a period in the text. Do not end the text with X.
BREAK The word break is spoken before and after the text. The break allows for fills and corrections.

Prowords are not written down, they are voiced only to aid in the clarification of message handling as mentioned previously.

HX IN THE PREAMBLE
This is an optional part of the preamble. If used they give instructions for handling messages.
Handling Instructions
 HXA–(Followed by number) Collect landline delivery authorized by addressee within…miles. (If no number,authorization is unlimited.)
 HXB–(Followed by number) Cancel message if not delivered within…hours of filing time; service originating station.
 HXC–Report date and time of delivery (TOD) to originating station.
 HXD–Report to originating station the identity of station from which received, plus date and time. Report identity of station to which relayed, plus date and time, or if delivered report date, time and method of delivery.
 HXE–Delivering station get reply from addressee, originate message back.
 HXF–(Followed by number.) Hold delivery until…(date).
 HXG–Delivery by mail or landline toll call not required. If toll or other expense involved, cancel message and service originating station.
If the radiogram has HX … in the preamble some action is requested. The instructions HXB to HXE require a reply to the station of origin.
TIME FILED
This is an optional part of the preamble. If included in the preamble it must be in the 24 hour format.
If the time is local time it must have the letter of the time zone after the figures e.g. Pacific Time would be
written as 0930PST. If no letters are included the time will be taken as zulu time.
PHONETIC SPELLING
Phonetic Word List adopted by the
International Telecommunication Union
A Alpha N November
B Bravo O Oscar
C Charlie P Papa
D Delta Q Quebec
E Echo R Romeo
F Foxtrot S Sierra
G Golf T Tango
H Hotel U Uniform
I India V Victor
J Juliet W Whiskey
K Kilo X X-ray
L Lima Y Yankee
M Mike Z Zulu
The use of standard phonetics makes the spelling of words easy to understand.

VOICING A RADIOGRAM
The headings of the preamble are NOT read out, with the exception of the first one.
RADIOGRAM VIA AMATEUR RADIO

Number Precedence HX Station of Origin Check Place of Origin Time Filed Date
15 R VE7GN 14 GABRIOLA BC NOV25
To …..JOHN DOE VE7DXD…………………………………………………………………..
.2500 NORTHWIND ROAD. SOMEWHERE BC
V7R3V9 …………………………………………………………..
Phone .250 500 4581…………………………………………………..

Notes

I WILL ARRIVE AT 0930
IN THE MORNING PLEASE ARRANGE
TO MEET THE TRAIN

Signature ….MIKE………………………………………
Rec’d from Date Time Sent to Date Time
The prowords are printed in red . Do not write down the prowords they are for information only.
PREAMBLE
NUMBER ONE FIVE – ROUTINE – VICTOR ECHO SEVEN GOLF NOVEMBER – ONE FOUR –
GABRIOLA I SPELLGOLF ALPHA BRAVO ROMEO INDIA OSCAR LIMA ALPHA
INTIALS BRAVO CHARLIE – NOVEMBER TWO FIVE
ADDRESS
JOHN I SPELL JULIET OSCAR HOTEL NOVEMBER – DOE I SPELL DELTA OSCAR ECHO
FIGURES TWO FIVE ZERO ZERO – NORTHWIND I SPELL NOVEMBER OSCAR ROMEO TANGO
HOTEL WHISKY INDIA NOVEMBER DELTA – ROAD – SOMEWHERE I SPELL SIERRA OSCAR
MIKE ECHO WHISKEY HOTEL ECHO ROMEO ECHO – INITIALS BRAVO CHARLIE
MIXED GROUP VICTOR SEVEN ROMEO THREE VICTOR NINE
PHONE FIGURES TWO FIVE ZERO FIVE ZERO ZERO FOUR FIVE EIGHT ONE
TEXT
Aftrer the address say BREAK and wait for receiving station to give you the go ahead.
I WILL ARRIVE AT FIGURES ZERO NINE THREE ZERO IN THE MORNING PLEASE
ARRANGE TO MEET THE TRAIN
Say BREAK after sending the text and wait for receiving station to give you the go ahead.
SIGNATURE
MIKE I SPELL MIKE INDIA KILO ECHO END AND NO MORE

VOICING RULES
1. Speak slowly, imagine you are writing down what you are saying.
2. Use phonetic spelling for names of people, places and any unfamiliar words in the text.
3. If asked to repeat any part of the radiogram use phonetic spelling.
4. Pause between each group in the text.
5. Only use the proword ROGER after all is correctly received.
6. Never change text content.
ASKING FOR FILLS AND REPEATS
You have missed the dotted word and request a fill.
I WILL ……… AT
I need the word after WILL and before AT.
or
…….. WILL ARRIVE AT
I need the word before WILL
or
I …… …… …… ……
…… …… …… ……. ……
…… …… …… …… ……
…… …… …… …… …..
…… …… …… …… …..
I need all after I
CORRECTING ERRORS IN THE CHECK AND TEXT GROUPS
If the CHECK figure in the preamble and the groups in the TEXT do not agree give the text again to resolve the
problem. If there is incorrect information and the text has a different number of groups take the groups in the TEXT as
being the correct figure. The CHECK in the preamble will be corrected as 13/14 and voiced as ,
ONE THREE CORRECTED TO ONE FOUR. Both operators must agree to the change. This is the ONLY change
you can make to the radiogram.

ARL MESSAGES
These are messages used to shorten groups in the text. If they are included in the text the CHECK in the preamble will have the letters ARL followed by the text groups e.g. ARL20

Group One for Possible “Relief Emergency” Use
ONE Everyone safe here. Please don’t worry.
TWO Coming home as soon as possible.
THREE Am in ___ hospital. Receiving excellent care and recovering fine.
FOUR Only slight property damage here. Do not be concerned about disaster reports.
FIVE Moving to new location. Send no further mail or communication. Will inform youof new location when relocated.
SIX Will contact you as soon as possible.
SEVEN Please reply by Amateur Radio through the amateur delivering this message. This is a free public service.

EIGHT Need additional mobile or portable equipment for immediate emergency use.
NINE Additional radio operators needed to assist with emergency at this location.
TEN Please contact ____. Advise to standby and provide further emergency information, instructions or assistance.

ELEVEN Establish Amateur Radio emergency communications with ____ on ____ MHz.

TWELVE Anxious to hear from you. No word in some time. Please contact me as soon as possible.

THIRTEEN Medical emergency situation exists here.
FOURTEEN Situation here becoming critical. Losses and damage from ____ increasing.
FIFTEEN Please advise your condition and what help is needed.
SIXTEEN Property damage very severe in this area.
SEVENTEEN REACT communications services also available. Establish REACT communications with __________ on Channel ____.
EIGHTEEN Please contact me as soon as possible at ____ .
NINETEEN Request health and welfare report on ____. (State name, address and telephone number.)

TWENTY Temporarily stranded. Will need some assistance. Please contact me at ____ .
TWENTY ONE Search and Rescue assistance is needed by local authorities here. Advise availability.

TWENTY TWO Need accurate information on the extent and type of conditions now existing at your location. Please furnish this information and reply without delay.
TWENTY THREE Report at once the accessibility and best way to reach your location.
TWENTY FOUR Evacuation of residents from this area urgently needed. Advise plans for help.
TWENTY FIVE Furnish as soon as possible the weather conditions at your location.
TWENTY SIX Help and care for evacuation of sick and injured from this location needed at once.

Group Two Routine Messages
FORTY SIX Greetings on your birthday and best wishes for many more to come.
FORTY SEVEN Reference your message number___to___delivered on____at___UTC.
FIFTY Greetings by Amateur Radio.
FIFTY ONE Greetings by Amateur Radio. This message is sent as a free public service by

Ham radio operators here at ____. Am having a wonderful time

FIFTY TWO Really enjoyed being with you. Looking forward to getting together again.
FIFTY THREE Received your ____. It’s appreciated: many thanks.
FIFTY FOUR Many thanks for your good wishes.
FIFTY FIVE Good news is always welcome. Very delighted to hear about yours.
FIFTY SIX Congratulations on your ____, a most worthy and deserved achievement.
FIFTY SEVEN Wish we could be together.
FIFTY EIGHT Have a wonderful time. Let us know when you return.
FIFTY NINE Congratulations on the new arrival. Hope mother and child are well.
SIXTY Wishing you the best of everything on ____.
SIXTY ONE Wishing you a very merry Christmas and a happy New Year.
SIXTY TWO Greetings and best wishes to you for a pleasant — holiday season.
SIXTY THREE Victory or defeat, our best wishes are with you. Hope you win.
SIXTY FOUR Arrived safely at ____.
SIXTY FIVE Arriving ____ on ____. Please arrange to meet me there.

SIXTY SIX DX QSL’s are on hand for you at the ____ QSL Bureau. Send ____ self-
addressed envelopes.

SIXTY SEVEN Your message number ____ undeliverable because of ____. Please advise.
SIXTY EIGHT Sorry to hear you are ill. Best wishes for a speedy recovery.
SIXTY NINE Welcome to the ____. We are glad to have you with us and hope you will enjoy the fun and fellowship of the ________ organization.

These 10 pages have enough information enabling you to send and receive a simple NTS radiogram. For further
information on NTS there is a Handbook link on the homepage of my website.
www.members.shaw.ca/brasskey My email address ve7gn@shaw.ca Mike VE7GN